Recruiters don’t need another tool that adds more clicks, tabs, or admin. Even when software promises to save time, managers are left wondering: where is that time actually going?
The real need is simple: give recruiters their time back and guide them to use it where it matters most – building pipeline, closing deals, and growing revenue.
That’s why we’ve rebuilt SourceWhale into the Recruitment Productivity Platform.
It’s where you run your desk end-to-end. A place that kills the busywork and pushes you straight into high-value activities. With automated to-dos, real-time engagement signals, and live dashboards, you always know where to focus next.
And it works. Customers are already seeing:
- 8+ hours a week saved per recruiter (a whole workday back)
- 56% increase in response rates
- 2x pipeline generation
But here’s the kicker: we didn’t stop at “all-in-one.” We made it modular.
SourceWhale, Your Way: Flexible Modules
Every agency is different. Every recruiter works differently too. So why force everyone into the same all-in-one product?
SourceWhale now comes in flexible modules. Run the full platform or pick the modules that plug directly into your workflow – with everything syncing automatically back to your CRM or ATS.
Recruitment is complex. Your tech doesn’t have to be.
Outreach: High-Volume, High-Personalization
Outreach is tough. Do too little and you get ignored. Do too much and you sound like a robot.
The Outreach module helps recruiters balance volume with a personal touch. Build multi-step sequences across email, LinkedIn, SMS, WhatsApp, and phone. Automate follow-ups in the background so you can focus on actual conversations.
AI does the heavy lifting: drafting emails in your tone, suggesting icebreakers, and helping you personalize messages in seconds. The goal isn’t to replace the human side of recruiting – it’s to make sure your energy is spent where it matters.
And because timing is everything, Outreach shows you who’s engaging and when. No more wasting hours on cold leads.
Conversations: All Your Calls and Messages in One Place
Recruiters waste hours bouncing between dialers, CRMs, WhatsApp, and note-taking apps just to keep conversations straight. That’s time lost to admin instead of relationships.
The Conversations module changes that. Call, text, and WhatsApp directly from SourceWhale – everything logs automatically to your CRM. No copy-pasting. No missed details.
With real-time transcriptions and AI summaries, you’ll never lose track of what was said. Plus, it integrates seamlessly with Outreach. Imagine calling a candidate the moment they open your campaign email or sending a text without breaking stride. That’s smart timing.
Data: The Right Details, Every Time
Bad data kills outreach. Wrong numbers, bounced emails, wasted time.
With SourceWhale’s Data module, you get access to 10 leading providers in one place. That means the right phone numbers and emails, instantly. And yes – everything syncs back to your CRM automatically.
Reliable data means fewer headaches and more conversations.
Data Refresh: Turn Old Data into New Deals
Databases decay fast. 70% of data goes out of date every year. That’s lost revenue sitting in your CRM.
The Data Refresh module updates your records in the background, giving you complete, accurate profiles without the manual cleanup. Instead of wasted hours on data entry, you get fresh candidates and clients ready to go.
Clean data = more deals. It’s that simple.
Inbox Agent: Your Inbox, Supercharged
Recruiters live in their inbox. So we built a module to live there too.
Inbox Agent works inside Gmail and Outlook with AI-drafted replies, automated follow-ups, and engagement tracking. It’s like having an assistant who saves you hours every week while keeping emails sharp and on-brand.
Chasing CVs or interview feedback? Inbox Agent can automate it. Writing emails on the fly? The AI coach gives real-time feedback to keep tone tight and spammy words out.
It’s faster, smarter, and more effective.
Notetaker: From Notes to Action
Meeting notes are one of the biggest drains on recruiter time. You want to capture every detail but still be present in the call.
Our Notetaker module goes beyond transcription. It turns every conversation – across email, WhatsApp, LinkedIn, and meetings – into structured insights you can act on. Ask questions, surface takeaways, trigger follow-ups.
Instead of just having notes, you get momentum.
Try SourceWhale for Free
We hear the same question all the time: “Can I try it first?” Now you can.
We’ve opened free trials for Inbox Agent and Notetaker so you can see the productivity boost for yourself.
Notetaker joins your calls, writes them up properly with recruiter-specific templates, and lets you interrogate the call afterwards with AI. Inbox Agent lives in your inbox, drafting smart replies and automating follow-ups so you don’t lose hours to admin.
But the real power is connection. When you bring modules together, SourceWhale becomes your recruitment “second brain” – pulling your meetings, emails, calls, WhatsApps, and LinkedIn messages into one place.
Ready to cut admin, boost output, and win back your time? Start your free trial today.
