When a company runs out of space, there are several options to consider, including renting a self-storage unit, using a managed storage service, renting a commercial warehouse or making better use of existing office space. Whether you have too much stock, inventory, data, materials or machinery – it can become stressful if you have nowhere to put these valuable items.
Some businesses consider keeping equipment in vans or allowing employees to take assets home, although these options can carry risks and also impact insurance premiums. The best solution depends on what needs storing, how often items are needed and how much protection they require and we give some useful options below.
Keeping Items in Vans or at Home
Leaving equipment in company vans or allowing staff to take items home might seem convenient when office space is limited. However, both options can create security risks.
Vans can be broken into, particularly when valuable tools, laptops or equipment are left inside overnight. Businesses could face replacement costs, insurance claims and delays if essential items are stolen.
Keeping company assets at employees’ homes can also make it difficult to track equipment. Items may be lost, damaged or unavailable when needed. Businesses should maintain an asset register and set clear rules about where equipment can be kept.
Renting a Self-Storage Unit
Self-storage is a practical option for companies that need extra space but still want direct access to their belongings. Businesses can rent a unit of a suitable size and visit it to collect or return items, subject to the facility’s access hours.
This works well for tools, spare equipment, office furniture, marketing materials, archived paperwork and seasonal stock. Items can be organised so that frequently used equipment is easy to find.
The UK self-storage industry generated approximately £1.2 billion in annual turnover in 2024, according to Cushman & Wakefield. This highlights how established the sector has become.
However, businesses should compare prices, security features, insurance requirements and access arrangements before choosing a facility. Self-storage may not suit items requiring specialist temperature control or humidity protection.
Using a Managed Storage Service
Managed storage companies collect, catalogue and store business assets on behalf of their customers. When an item is needed, the business requests its return rather than visiting the storage facility itself.
Offered by companies like The BoxCo, this can be useful for companies storing large quantities of equipment, documents or stock that they rarely need. It also reduces the time employees spend transporting and organising items.
The main disadvantage is accessibility. Businesses usually cannot visit and collect items whenever they wish, and deliveries may need to be arranged in advance. This could cause problems if equipment is required urgently.
Considering Sensitive and Fragile Items
Before choosing a storage option, businesses should consider the condition and sensitivity of their assets. Food, plants and other perishable goods may spoil without suitable temperature control. Electronics can be damaged by moisture, dust or extreme temperatures, while fragile items need suitable packaging and careful handling.
Private information also needs special attention. Documents containing customer details, employee records or financial information should be stored securely, with access restricted to authorised people. The Information Commissioner’s Office provides guidance on encryption and data storage.
How Much Does it Cost To Store Something For a UK Business?
| Storage option | Estimated cost | Best suited for |
|---|---|---|
| Small self-storage unit (25 sq ft) | £60–£100 per month | Boxes, tools and small equipment |
| Medium self-storage unit (50 sq ft) | £100–£200 per month | Office furniture and business stock |
| Large self-storage unit (100 sq ft) | £190–£300 per month | Larger equipment and bulkier items |
| Managed storage service | £60–£200+ per month, plus possible collection and delivery fees | Items that are rarely needed |
| Commercial warehouse storage | £100–£200+ per month for a small pallet-based arrangement | Bulk stock and goods stored on pallets |
| Improving existing office storage | Varies; shelving may cost £50–£300+ | Items needed regularly |
When comparing prices, businesses should look beyond the monthly rental fee. Transport to and from a unit, insurance, security deposits, packing materials and specialist storage conditions can all increase the total cost. Managed storage may include collection and inventory management, but returning items can incur extra charges. For example, a 50 sq ft self-storage unit costing £150 per month would cost £1,800 over a year before additional fees. Businesses should obtain quotes from several providers and check whether VAT is included, whether access is available when needed and whether the insurance covers the full replacement value of their assets.
Other Storage Options
Businesses could make better use of existing office space by installing shelving, reorganising cupboards or removing equipment that is no longer needed. This can be a low-cost solution for items used regularly.
For larger quantities of stock, a commercial warehouse may be more suitable. Warehouses offer space for bulk goods, although businesses should consider transport costs, handling fees and access to stock.
Digital storage is another option for paperwork. Scanning documents and storing them securely online can reduce the need for filing cabinets. However, businesses must still follow data protection rules and retain original documents where necessary.
Choosing the Right Solution
The best storage option depends on the company’s budget, available space and the type of assets involved. Self-storage provides direct access, managed storage reduces the burden of handling items, and warehouses suit larger quantities of stock.
By considering security, accessibility, cost and storage conditions, businesses can protect valuable assets, free up office space and keep operations running smoothly. The aim is not simply to find somewhere to put things, but to ensure everything remains safe, organised and available when needed.
